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Administrative Assistant / Receptionist

Administrative Assistant / Receptionist

Responsible for providing administrative support to the leadership team of Stenhouse / SDE on a day-to-day basis as well as being the first impression of the company to visitors or callers.

Core Responsibilities:

  • Perform administrative duties for the leadership team.
  • Prepare reports, meeting minutes and correspondence.
  • Create and edit documents, spreadsheets and presentations.
  • Manage schedules/calendars, arrange appointments and itineraries.
  • Coordinate meetings, travel, conference calls, and complete expense reports.
  • Arrange meal and/or event catering as requested by leadership
  • Answer and direct incoming calls
  • Authorize building entry for visitors using established visual safety and security screening procedures
  • Answer front door and welcome visitors in a friendly and professional manner and request visitor log sign-in. Notify staff member of visitor arrival.
  • Perform data entry activities, as requested, including order and lead data entry
  • Manage inbound and outbound faxes
  • Process and log incoming deliveries and notify recipients of packages held at front desk.
  • Prepare outgoing overnight and courier packages and make sure they are picked up daily by UPS or FedEx
  • Maintain professional appearance of reception desk and lobby area
  • Ensure adherence to company security procedures; notify building manager of potential issues.
  • Maintain lost and found inventory

Qualifications:

  • High School Diploma or equivalent, bachelor’s degree preferred
  • Three+ years’ experience working in an office environment
  • Experience supporting professional staff
  • Strong Microsoft Office skills
  • Strong attention to detail, planning and organization skills required
  • Team oriented with strong interpersonal, verbal, and writing skills.
  • Demonstrated ability to keep information confidential
  • Able to handle multiple projects simultaneously

Position is located at Stenhouse / SDE office in Portsmouth, NH. Please apply online: www.highlights.com/working-for-highlights/job-listings

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