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Executive Assistant

Highlights for Children, a family media brand that has been nurturing children with excellent, wholesome, and innovative products for more than 70 years, reaches over two million children every month throughout the world. Our wide variety of “Fun with a Purpose” magazines and books are dedicated to helping children become their best selves—creative, curious, caring, and confident.

 

Executive Assistant

The Executive Assistant performs diverse functions requiring confidentiality, initiative and sound decision-making for the Chief Financial Officer at the Highlights Family of Company.  The Executive Assistant position requires excellent organizational skills and the ability to effectively handle multiple priorities in order to provide executive-level assistance on sensitive corporate issues and projects, to provide administrative assistance and other related work.

Core Responsibilities:

  • Creates/composes and edits memos, letters, and minutes.
  • Researches and prepares executive presentation material.
  • Compiles, inputs and tabulates data/statistics for reports. Performs advanced analyses and may recommends course of action.
  • Interacts as liaison between executive and staff members/business associates by relaying information; coordinates programs; arranges meetings.
  • Maintains sensitive and confidential issues and inquiries for executive, such wage, budget, and strategic information.
  • Develops, monitors, and revises executive's schedule, coordinating busy travel schedules and booking travel.
  • Fills out reports/expense vouchers; reconciles vouchers to credit card statements and makes adjustments.
  • Conserves executive's time by screening and responding to telephone calls and e-mails on behalf of the executive. Anticipates situations and acts to resolve them.
  • Researches information and conducts preliminary analyses of data and reports findings.
  • Plans meetings, executive functions and special events, including securing locations, determining food and beverage menus, selecting entertainment/gifts and determining transportation logistics.

Qualifications:

  • Bachelor’s degree.
  • Minimum seven years of administrative experience, including three years of experience with executive-level management.
  • Possess excellent computer proficiencies including advanced MS Word, PowerPoint and Excel skills.
  • Demonstrated success managing multiple and diverse tasks/projects; strong attention to detail and outstanding follow-through.
  • Ability to work independently without significant assistance or direction; work under pressure and time constraints; handle changing priorities.
  • A high degree of professionalism, integrity and discretion; excellent judgment and superior written and verbal communication skills.
  • Think clearly and analyze problems of organization and management and take effective action.
  • Confident interacting and communicating with high-level executives.

 

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